| Conception and financing |
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Development of a concept for the event to suit a particular target group |
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Budgeting from the initial cost estimate to a detailed final account |
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Canvassing and management of industrial exhibitors and sponsors |
| Management of invitations and registration |
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Optimized management of invitations from acquisition of addresses and recording of feedback through an individual on-line registration service to a letter-shop for sending out the participants’ documents |
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Use of the latest event management technologies such as an electronically readable participant ID card for subsequent on-the-spot booking at the terminal, electronic access control and recording of seminar participation for CME points in the medical sector |
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Conduct of on-site accreditation and registration, including the day box-office, with trained personnel |
| Hotel and travel service |
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Choice of suitable hotels for the event; negotiation of prices and room quotas; handling of bookings; preparation of updated booking lists; organization of transfers such as a VIP car service, bus shuttle etc. |
| Supporting programme |
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Conception and conduct of the supporting programme, including choice of the location, artists, menus and drinks; decoration of the rooms; technical equipment and provision of personnel etc. |
| Rooms for the event |
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Fitting of the rooms for the event with the latest technical conference equipment, e.g. for setting up a media check service and press conference centre or organizing satellite symposia |
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Provision of reliable guidance and signage systems |
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Organization and supervision of all construction measures necessary for the event |
| Care of participants on the spot |
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Care of guests, speakers, discussion leaders, participants and representatives of the press |
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Planning and supervision of personnel deploymen |
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Organization of catering |
| Review of success |
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Organization of qualified measures to check the success of the event, such as visitor and attendance statistics on the spot and measurement of customer satisfaction by a market research institute |
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