Beate Ruloff Event Consulting
Beate Ruloff Event Consulting
Our wide range of services is based on years of experience in the organization and conduct of congresses, events, trade fair and exhibitions of all types and sizes.

We will be pleased to help you with our all-round offer or any individual services you need:
Conception and financing
Development of a concept for the event to suit a particular target group
Budgeting from the initial cost estimate to a detailed final account
Canvassing and management of industrial exhibitors and sponsors
Management of invitations and registration
Optimized management of invitations from acquisition of addresses and recording of feedback through an individual on-line registration service to a letter-shop for sending out the participants’ documents
Use of the latest event management technologies such as an electronically readable participant ID card for subsequent on-the-spot booking at the terminal, electronic access control and recording of seminar participation for CME points in the medical sector
Conduct of on-site accreditation and registration, including the day box-office, with trained personnel
Hotel and travel service
Choice of suitable hotels for the event; negotiation of prices and room quotas; handling of bookings; preparation of updated booking lists; organization of transfers such as a VIP car service, bus shuttle etc.
Supporting programme
Conception and conduct of the supporting programme, including choice of the location, artists, menus and drinks; decoration of the rooms; technical equipment and provision of personnel etc.
Rooms for the event
Fitting of the rooms for the event with the latest technical conference equipment, e.g. for setting up a media check service and press conference centre or organizing satellite symposia

Provision of reliable guidance and signage systems

Organization and supervision of all construction measures necessary for the event
Care of participants on the spot
Care of guests, speakers, discussion leaders, participants and representatives of the press
Planning and supervision of personnel deploymen
Organization of catering
Review of success
Organization of qualified measures to check the success of the event, such as visitor and attendance statistics on the spot and measurement of customer satisfaction by a market research institute